Supporting Canadian Athletes

Election Procedures

Nomination Procedures

The nomination form is available at athletescan.com.

  • Nominations 20 days prior to the Annual General Meeting (AGM) will be posted on the AthletesCAN web site and included in the Forum registration package
  • A call for nominations from the floor will take place during the AGM. Current directors will refrain from making nominations from the floor
  • Nominations will be accepted at any time, up to the end of such call for nominations
  • Candidates can nominate themselves, or accept a nomination from one athlete that is on, or has been on, a Canadian national team within the past eight years

Director Eligibility Criteria

  • AthletesCAN operates with a board of 7 directors

Directors (and as such, candidates for director)

  • must be competing on a Canadian senior national team or have competed on a Canadian senior national team. Two thirds of the directors must have competed on a Canadian senior national team within eight years of the day they are elected as a director.
  • must be a minimum of 18 years of age
  • must have the capacity under law to contract
  • need not be a member of the Corporation in order to be eligible to be a director of the Corporation

Election Procedures

Lobbying 

  • On-site (at Forum hotel or conference center): Each candidate is permitted to post 4 posters in areas designated by AthletesCAN.  The maximum dimensions of each poster is 3 feet x 2 feet (standard bristol board size).  All signs must be pre-approved by a member of the Nominations & Election Committee (NEC) before being posted.  Other campaign strategies on-site are encouraged by all candidates with the pre-approval of a member of the NEC.  Any informal on-site campaign strategy such as word of mouth is encouraged
  • Off-site: Any off-site campaign strategies such as the use of Facebook, Twitter or another social network is permissible
  • The ACAN Board of Directors reserves the right to ask any candidate to cease and desist with any and all campaign strategies at any Forum venue if the Board believes they are not in the spirit of a fair election process

Language

  • All questions are to be translated to both national languages to ensure that all candidates understand and have the ability to answer the question being asked and all members understand what issue is being discussed so informed decisions are made when voting

 

Diversity

No spots on the Board will be allocated to a specific demographic.  However, the current composition of the board will be provided in French and English both orally and on a PowerPoint slide to the membership at the AGM.  The election committee will also highlight in French and English orally and on a PowerPoint the spectrum of characteristics of a diverse board including those listed below while instructing the membership to vote for the most qualified candidate.

  • Active senior national team athletes
  • Senior national team athletes retired within the past eight years
  • National team athletes retired within the past eight years
  • Winter
  • Summer
  • Team
  • Individual
  • Gender
  • Geography
  • Athletes with a disability
  • Aboriginal Athletes
  • Minority Athletes
  • English / French

 

Presentations and Questions

  • Nominees will have 2 minutes to introduce themselves and lay out their platform at the AGM
  • Nominees will have the opportunity to speak for two minutes before the elections
  • Questions will be asked from the floor and each nominee will have the opportunity to respond

 

Voting

  • At the AGM, an election to fill vacant board positions will be held by the members of the Corporation and valid proxy vote holders
  • Each voting member is eligible to place one vote
  • Members may allocate their vote to a proxy. Per s. 4.10 of the AthletesCAN Bylaws, proxies must be made in writing in advance and no single individual may hold more than one proxy vote. Members may vote their own vote and one additional proxy. Click here for an Appointment of Proxy Form
  • Voting members in attendance will receive one ballot on which the names of all nominees will be listed in alphabetical order (last name first)
  • Valid proxy vote holders in attendance will receive one (additional, if member) ballot on which the names of all nominees will be listed in alphabetical order (last name first)
  • Voting members and proxy vote holders will be asked to mark an X beside the number of names required by vacancies, and so announced on the ballot or at the AGM
  • The number of successful candidates in a given year will be determined by the current composition of the board of directors pursuant to the two thirds rule in Director Eligibility Criteria above. As soon as the number of directors having competed on a national team within more than 8 years exceeds one third, no more such candidates will be elected.
    • For example, if in a given year 1 position for an athlete having been retired for more than 8 years is available, and 3 such candidates run, only the first candidate will be successful, and the other successful candidates will have competed within 8 years or less
  • In 2014, the top four nominees receiving the greatest number of votes shall be elected to the board of directors for a three (3) year term, the fifth, sixth and seventh nominees will be elected to the board of directors for a two year term
  • In all following years, the top nominees receiving the greatest number of votes shall be elected to the board of directors for a three (3) year term
  • Following the elections, the elected board of directors will be announced in alphabetical order

 

Post-Election Board Meeting

  • The board of directors will meet shortly after the Forum to elect the Officers

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